This Paragraph is intended to provide you with important information about how we process your personal data. This includes details of what personal data we hold, how we store it, what we do with it, why we hold it and how long we hold it for.

The contents of this document apply to both clients and prospective clients of Oxford Professionals LTD. Please contact us for a copy of a relevant privacy notice if you are not a client or prospective client.

Amanah Business Accountants is a trading name of Oxford professionals LTD. Whether we act as Oxford professionals LTD or as Amanah Business Accountants this will not affect other parties’ rights and will be under the contractual responsibility of Oxford professionals LTD in all cases.

The below ‘summary information’ section provides some general summary information about what we do with your personal data. Full details can be found in the table at the end of this notice.

1. Summary information

To provide you with the services detailed in our letter of engagement Oxford Professionals LTD must hold and process personal data. We use this information to; conduct Customer Due Diligence (CDD) checks we are obliged to conduct under law; meet our obligations detailed under our letter of engagement; and provide you with any additional services we may agree with you to provide.   

We might hold your personal data on one or more of the cloud-based accountancy software: AccountancyManager, BrightPay, BTC software, Sage, QuickBooks, Xero, along with our outlook emails systems, and as spreadsheets stored locally on our computers and, in some instances, as physical printouts stored in locked filing cabinets, we also usually back up our data with Microsoft One Drive. 

1. Data Protection Policy

You should read this privacy notice in connection with Oxford Professionals LTD’s data protection policy. You can either find it on our website or request a copy at any time from us.

1. Data controller’s and data protection officer’s details

Data Controller: Oxford Professionals LTD (Incorporated in England under company number: 08329990)

Data Protection Officer: Kinan Haddad   

1. How to contact us with any questions

If you would like to contact us, please use the below methods. Please note that our office closes on weekends and English bank holidays. We normally close the office over the Christmas period, including some normal working days, please contact us for more information.

 

If your contact relates to exercising your rights under data protection legislation it will help us if you make your communication in writing (either post or email).

Email: khaddad@oxford-pro.com

Telephone: 0203 514 1820

Post: Premier Business Centre, 47-49 Park Royal Road, London NW10 7LQ

1. Your rights

Under data protection legislation you have eight main rights relating to your personal data:

1. Right to be informed

2. Right of access

3. Right to rectification

4. Right to erasure

5. Right to restrict processing

6. Right to data portability

7. Right to object

8. Rights related to automated decision-making including profiling.

For more information on your rights and how we uphold your rights, please visit the Information Commissioner’s Office’s website (www.ico.org.uk) and review our data protection policy, which can be provided on written request.

If at any time you would like to exercise one of your rights under data protection legislation, please contact us. We recommend that you check our data protection policy before contacting us.

If you would like to make a complaint about the handling of personal data and how we have met our obligations under data protection legislation you can contact the Information Commissioner’s Office (www.ico.org.uk). Though we would always encourage you to contact us in the first instance so that we can attempt to resolve your complaint.